Privacy policy

1. Introduction

Unearth is an in-person event series operated by CoCoA H2H (“we”, “us”, “our”). We respect your privacy and are committed to handling personal data responsibly and transparently.

This Privacy Policy explains how we collect, use, and protect personal data when you apply to attend or participate in Unearth events.

2. What personal data we collect

Depending on how you interact with Unearth, we may collect:

  • Name, job title, organisation

  • Email address and phone number

  • Professional information relevant to your application or participation

  • Registration and event-related preferences

  • Marketing preferences, where provided

We only collect data that is relevant to delivering and improving the Unearth experience.

3. How we use your personal data

We use personal data to:

  • Review and assess applications to attend Unearth

  • Curate participation and meetings

  • Communicate with you about the event

  • Administer event logistics and delivery

  • Share relevant updates where you have opted in

4. Lawful basis for processing

We process personal data where:

  • It is necessary to review an application or deliver an event

  • It supports our legitimate interest in curating meaningful, high-quality events

  • You have given consent (for example, for marketing or interviews)

  • We are required to meet legal or regulatory obligations

5. Sharing personal data

To deliver Unearth, we may share limited personal data with trusted third parties such as:

  • Event technology platforms used to manage attendance and meetings

  • Venues, accommodation partners, or service providers

  • Other approved participants, where relevant to event participation

We only share information that participants would reasonably expect to be shared in a professional event setting.

6. Marketing

You will only receive marketing communications from Unearth where you have opted in or where permitted by law. You can unsubscribe at any time using the link in our emails.

7. Data retention

We retain personal data only for as long as necessary to manage participation in Unearth and related communications, or to meet legal requirements.

8. Your rights

You have the right to access, correct, or request deletion of your personal data, and to withdraw consent at any time. To exercise these rights, please contact us using the details below.

9. Contact

For any questions about this Privacy Policy or how your data is handled, please contact: gemma@gemsarastudio.com