Event data + participation policy

1. Introduction

This Event Data & Participation Policy explains how personal data is used in connection with applying to attend and participating in Unearth events.

Unearth is operated by CoCoA H2H. This policy should be read alongside the Unearth Privacy Policy, which provides broader information about how personal data is handled and your rights.

2. How we collect personal data

We may collect personal data when you:

  • Apply to attend an Unearth event

  • Are approved and complete registration

  • Communicate with us in relation to the event

  • Attend or participate in the event

  • Opt in to receive event-related communications

3. How we use personal data

Personal data is used to:

  • Review applications and curate participation

  • Facilitate meetings and connections between participants

  • Manage event logistics and on-site delivery

  • Provide post-event communications and follow-up

4. Sharing personal data

Participants and partners
As part of the Unearth experience, limited professional information (such as name, role, organisation, and email address) may be shared with other approved participants and relevant event partners. This supports meaningful connection and is a core part of the event format.

Venues and service providers
Where relevant, we may share necessary information with venues or service providers, such as dietary requirements or accommodation details, to support event delivery.

5. Lawful basis for processing

We process personal data on the basis of:

  • Legitimate interest in delivering and curating Unearth

  • Performance of a contract or steps taken prior to entering a contract

  • Consent, where required

  • Compliance with legal obligations

6. Images, video, and interviews

Photography or video may be taken during Unearth events for reporting or promotional purposes. Where appropriate, consent will be sought, particularly for interviews or identifiable use.

7. Marketing

You will only receive marketing communications where you have opted in or where permitted by law. You can unsubscribe at any time.

8. Contact

For any questions relating to this policy, please contact: gemma@gemsarastudio.com